How Much Is the Deposit?
- A 20 to 30% deposit is required to make a reservation.
- Your quote shows the exact payment schedule, with the balance due before your trip date.
madison
Madison Charter Bus Prices
Make your group trip budget simple: Madison charter bus prices aren’t one-price-fits-all, so you can get instant quotes online in under 30 seconds or by calling (608) 514-9340! Below, you’ll learn what factors affect rates and how to score the best deals.
For special deals, call us! Call (608) 514-9340
Get Instant Pricing & Availability in 30 Seconds
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- 30 sec.to see online pricing and availability, with no account needed
- Great dealson every bus size, plus special deals when you call us
- Same dayrentals for last-minute plans in Madison
- Up to 56passengers on one charter bus, plus minibuses and vans
How To Get Your Quote
How to Get Madison Charter Bus Prices in 30 Seconds
You don't have to call five local companies and wait on callbacks—just enter your pickup location, travel date, and passenger count in one quick online form! In under 30 seconds, you'll compare buses, interior pictures, and live pricing with no account needed, and receive a copy by text and email.
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Fill Out One Quick Form
Enter your pickup city, date, passenger count and hours in the bar right below, then finish the quick form. It takes under 30 seconds, there's no account to create, and your pricing comes by text and email too.
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Compare Buses & Prices
See available buses, interior pictures, rental packages and online prices for your trip side by side, from bus companies serving Madison, without calling company after company.
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Book Online & Get a Confirmation Call
Book with a deposit through the national booking company, and you'll see your full payment schedule before you pay. You get an instant booking confirmation, and its confirmation team calls to go over your whole itinerary.
For the best deals, call us! Call (608) 514-9340
Our Pricing & Rates
Madison Charter Bus Rental Pricing
| Type of Vehicle | Cost Per Hour (Weekdays)* | Cost Per Hour (Weekends)* | Cost Per Day* | Cost Per Mile* |
|---|---|---|---|---|
| 56 Passenger Charter Bus | $205–$385+ | $225–$410+ | $1,650–$2,950+ | $6.20–$8.95+ |
| 35 Passenger Minibus | $225–$370+ | $255–$385+ | $1,815–$2,415+ | $6.20–$8.95+ |
| 30 Passenger Minibus | $205–$365+ | $240–$380+ | $1,670–$2,335+ | $5.90–$8.60+ |
| 28 Passenger Minibus | $190–$355+ | $220–$370+ | $1,540–$2,255+ | $5.65–$8.25+ |
| 25 Passenger Minibus | $190–$350+ | $195–$365+ | $1,420–$2,180+ | $5.40–$7.90+ |
| 20 Passenger Minibus | $190–$340+ | $190–$355+ | $1,300–$2,080+ | $5.15–$7.50+ |
| 18 Passenger Minibus | $190–$330+ | $190–$350+ | $1,210–$1,990+ | $5.00–$7.25+ |
| 15 Passenger Minibus | $180–$310+ | $180–$330+ | $1,150–$1,880+ | $4.75–$6.95+ |
| 15-50 Passenger Party Bus | $248–$426+ | $265–$460+ | $1,827–$2,954+ | $6.75–$9.95+ |
| Sprinter Van with Driver | $190–$373+ | $218–$466+ | $1,395–$2,848+ | $5.00–$6.95+ |
*Rates shown are general estimates from one of the largest networks of independent bus companies serving Madison. Your exact price depends on your travel date, trip length, and the bus you pick—and you can see it in under 30 seconds on your online quote, with no account needed! Standard hourly minimums are typically 2 hours Monday through Wednesday (or earlier in the day), 3+ hours after 5 p.m. on Fridays and Saturdays, and up to 5 hours on peak dates. Don't need that much time? Just call us at (608) 514-9340 any day of the year—we can often set up less time, a one-way transfer, a split-time shuttle, or a custom package built around YOUR schedule!
Book Ahead
Peak Madison Dates: When Prices and Minimums Go Up
Madison
| Peak Date | Date or Season |
|---|---|
| Wisconsin Badgers Football Home Games | Nov 7 & Nov 27, 2026 |
| Wisconsin Badgers Men's Basketball Home Games | November 2, 2026 – March 3, 2027 |
| Milwaukee Bucks Home Games | October 31, 2026 – April 8, 2027 |
| Summerfest | June 24–26, July 1–3 & July 8–10, 2027 |
| Wisconsin State Fair | August 5–15, 2027 |
| Dane County Fair | July 15–18, 2027 |
| EAA AirVenture Oshkosh | July 26 – August 1, 2027 |
| Taste of Madison | September 4–5, 2027 |
| Prom season | April–May 2027 |
| Homecoming season | September–October 2026 |
Event dates can change, so check yours before you book.
Before You Book
What's Included in Madison Charter Bus Prices?
It is so easy to budget with our transparent pricing, because every quote includes your private vehicle and a driver! Plus, our confirmation department calls you after booking on the national booking platform to verify every stop on your itinerary.
What's Included in Your Price
- Your bus and its driver
- Your driver's gratuity
- Use of the bus for the hours or miles you book
- Unlimited stops during your booked time
- An instant booking confirmation, then a call from the confirmation team to verify your itinerary
- Your driver's contact information before your trip date
Extra Costs: Tolls, Parking, Tax & Driver Hotel
- Tolls and parking
- The driver's hotel room each night of an overnight trip, which you book
- A second driver, when your itinerary needs one
- Overtime past your booked hours, billed by the hour
- Extra charges if your final drop-off isn't near your pickup
- Changes to your date, time or route, which may cost more
Charter Bus Fees to Avoid
- No smoking: violations bring a fine.
- A surcharge applies for vomit incidents.
- Your group pays for any damage it causes.
Know Before You Pay
A Note on Payment Terms for Madison Bus Rentals
Keep in mind that when you book your vehicle online through the national booking platform, you'll put down a deposit to lock in your bus and pay the remaining balance before your departure date. Outside trip costs like parking permits, highway tolls and overnight driver hotel rooms are paid separately so there are never any hidden surprises!
How Can I Pay?
- All major credit cards are accepted, including Visa, Mastercard, American Express and Discover.
- Corporate or custom billing is set up by phone with the booking company.
Can I Cancel and Get a Refund?
- Cancellations and refunds follow the national booking company's terms, which you'll see before you book.
- Read them before you pay, and call us with any question first.
What If My Plans Change or Run Over?
- Your booked hours are the minimum you pay, so book enough time for your event.
- Overtime is billed by the hour, and only if the bus is free to stay.
- Date, time and route changes aren't guaranteed. You can upgrade to a bigger bus if one is available, but downgrades aren't allowed.
What Affects Your Price
6 Factors That Affect Madison Charter Bus Prices
On Madison
Factor 1: Which Bus You Choose
Waiting around on callbacks is a thing of the past when you can compare TONS of different bus types side by side on your screen! A compact sprinter van with a driver for 11 to 14 passengers or an 18-passenger minibus to Monona Terrace costs less than a party bus rental for 15 to 50 people with wraparound leather seating, LED lighting, and an onboard bar. Meanwhile, a full-size 56-passenger charter bus with an onboard restroom, WiFi, power outlets, and undercarriage luggage bays is priced for large rosters and long-haul comfort.
Factor 2: How Far and How Long You Travel
With Madison
Factor 3: Peak Season and Holiday Demand
Madison
Factor 4: Your Starting City
Getting a ride anywhere in Madison, the cities around it, and all of Wisconsin is easy, whether you're departing from Middleton, Fitchburg, Sun Prairie, or Verona! If your pickup spot is in a smaller town outside major hubs, your quote may include a small "deadhead" fee for the mileage it takes an empty bus to reach your starting point. Because our statewide network pulls from a network of independent operators all across Wisconsin, you get matched with a local provider near your pickup city to keep those extra miles to a minimum!
Factor 5: Tolls, Parking, and Route Fees
Keeping your trip on budget means knowing about outside venue fees, which are not included in your initial quote so you only pay for what your route actually requires. Whether you're pre-paying for oversized bus parking at Camp Randall Stadium, staging near the Henry Vilas Zoo on school field trips, or paying Illinois Tollway fees on an out-of-state run, the confirmation team will help you plan for every stop!
Factor 6: Your Driver's Shifts and Hotel
Drivers can legally drive up to 10 hours before requiring an 8-hour break, so multi-day trips require you to book a comfortable hotel room for your driver.
Ways to Save
Top 5 Ways to Save on Your Madison Charter Bus Rental
Ride on a weekday. Weekday hourly rates in the table start below weekend rates for most buses, and Sunday through Thursday typically run the lowest rates.
Fill the seats you pay for. A bigger bus costs more per hour but less per person: a full 56-passenger charter bus starts under $4 per person, per hour.
Book early. Booking early gives you the widest choice of buses for your date.
Keep your pickups together. Every extra pickup adds time on the clock, so one meeting spot keeps the hours, and the price, down.
Ask about less time. Standard minimums apply, but call us at (608) 514-9340 and we can often set up less time, a one-way, split time or a custom package.
Sample Trips
Examples of Madison Charter Bus Quotes
Below are sample quotes to help you plan your trip.
Example #1: Executive Team to MSN
A Madison-based financial services firm is sending its 12-person executive team to Dane County Regional Airport (MSN) for an 8:00 AM Monday departure to a conference. The team is scattered across Fitchburg and Sun Prairie, and juggling rideshares for a dozen people with luggage in construction traffic is not a realistic plan. The company decided to find and book a Madison airport transportation shuttle bus through Madison
- Itinerary
- 5:30 AM pickup in Fitchburg, 6:00 AM second stop in Sun Prairie, 7:00 AM drop-off at MSN
- Vehicle
- Sprinter van with driver
- Booked time
- 2 hours (the weekday minimum)
- Rate
- $190–$373 an hour (weekday) × 2 hours
- Paid separately
- Tolls and parking
$380–$746about $32–$62 per person
Example #2: Kohl Center Concert Night
A group of 35 friends from Fitchburg is heading to a sold-out show at Kohl Center. The roads back into Madison after a late concert are not something anyone wants to navigate. The group decided to find and book a Madison concert charter bus rental through Madison
- Itinerary
- 5:30 PM pickup in Fitchburg, 6:30 PM arrival at Kohl Center, 11:30 PM post-show return to Fitchburg
- Vehicle
- 35-passenger minibus
- Booked time
- 6 hours on a Saturday evening
- Rate
- $255–$385 an hour (weekend) × 6 hours
- Paid separately
- Tolls and parking
$1,530–$2,310about $44–$66 per person
Example #3: Milwaukee Day Trip
A Madison tech company is rewarding its 40-person sales team with a day trip to Milwaukee. Rather than splitting into a caravan of rental cars for a Friday day trip, the company decided to find and book a Madison corporate charter bus rental through Madison
- Itinerary
- 6:30 AM pickup at the company's downtown Madison office, 9:00 AM arrival at Milwaukee, 4:30 PM departure, 7:00 PM return to Madison
- Vehicle
- 56-passenger charter bus
- Booked time
- About 12 hours (full day)
- Rate
- Full-day rate, $1,650–$2,950
- Paid separately
- Tolls and parking
$1,650–$2,950about $41–$74 per person
Example #4: Northern Illinois Huskies Game Day
A group of 25 Northern Illinois Huskies season ticket holders from Sun Prairie wants to make a home game at Huskie Stadium into a proper tailgate without losing anyone to parking nightmares or a midnight rideshare shortage. They decided to find and book a Madison sporting event party bus rental through Madison
- Itinerary
- 11:00 AM pickup in Sun Prairie, 12:30 PM arrival at Huskie Stadium, 5:30 PM post-game pickup and return to Sun Prairie
- Vehicle
- 25-passenger party bus
- Booked time
- About 6.5 hours on a Sunday
- Rate
- $248–$460 an hour (weekday low to weekend high) × 6.5 hours
- Paid separately
- Tolls and parking
$1,612–$2,990about $64–$120 per person
Frequently Asked Questions About Madison Charter Bus Prices
Not sure what you need? Let us help! Just call us at (608) 514-9340, every single day of the year.
Contact usHow can I get a Madison charter bus quote if I don't have my final headcount yet?
You can enter an estimated passenger count, travel date, and pickup city into our 30-second online quote tool with no account needed! You can also call the live support team 365 days a year at (608) 514-9340 to talk through bus options and adjust your package as your plans come together. You'll even get your pricing sent by text and email so it's easy to share with your group!
Why is Madisoncoachbusservice.com better for comparing bus prices than calling a single local company?
Madison
Do you charge extra for same-day or last-minute bus rentals in Madison?
Last-minute trips are priced based on live vehicle availability in your area, and our massive statewide network gives you the best shot at finding an open bus without crazy markups! If you need a same-day rental for an emergency corporate shuttle or delayed flight, call (608) 514-9340 right away and we'll get you rolling in minutes.
What happens after I accept my quote and book my bus online?
Once you choose the bus you love and reserve it online through the national booking platform, our dedicated confirmation department calls you directly to go over every detail! They will verify your exact pickup and drop-off addresses, review your timing for every stop, and make sure nothing is missed before your trip date. On the day of your event, a local operator supplies the vehicle and driver while the support team remains available 24/7, 365 days a year at (608) 514-9340.
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