Frequently Asked Questions About Charter Bus Rentals in Madison

The cost of a Madison charter bus rental typically ranges from $197–$519 per hour or $1,600–$3,800 per day, depending on the size of the vehicle, trip duration, mileage, and time of year. Minibuses (18–25 passengers) generally fall at the lower end of the spectrum, while full-size 56-passenger coaches are priced at the higher end. To get exact pricing for your trip, call our team anytime at 608-514-9340!

Several factors influence the final price of your Madison bus rental, including the type and size of vehicle (minibus vs. full-size coach), number of passengers, total mileage, number of days/hours rented, pickup location, and time of year. Additional expenses such as tolls, parking fees, and hotel accommodations for the driver (on multi-day trips) are not included in the base rate and must be covered by the customer. Peak demand periods—such as Badger game days, UW move-in/move-out weekends, and major downtown events—can also result in higher rates due to limited availability.

Getting a quote from Madison Coach Bus Service is fast and easy—just call our 24/7 reservations team at 608-514-9340 with details about your trip, including pickup location, destination, travel dates, group size, and any special requests. You can also use our online form to request a quote, and one of our representatives will contact you shortly with pricing information. Once you receive your quote, you can book your reservation by signing the contract and making a deposit.

Your quote includes the rental of the bus with driver for the duration of your trip, plus fuel and tolls. It does NOT include additional expenses such as parking fees, or hotel/lodging for the driver on overnight trips. A detailed breakdown of all charges will be provided before you book so there are no surprises.

You should book your Madison bus rental at least 4–6 weeks in advance to ensure availability and lock in the best rates—especially if your trip falls during a busy period like UW move-in weekend, graduation, or football season. Buses often sell out months ahead of major events, and last-minute reservations may face limited choices and higher prices. Once you have your trip details, securing your vehicle early guarantees you get the exact size and amenities you want at the lowest possible cost.

Madison Coach Bus Service offers 18-, 20-, and 25-passenger minibuses as well as 56-passenger full-size charter buses in Madison. This makes it simple to find the perfect vehicle for your group size—whether you’re traveling with a small corporate team or a large student organization. Call our team anytime at 608-514-9340 for more details on available models, floor plans, and custom configurations.

Madison charter bus rentals include standard and upgraded amenities such as cushioned reclining seats, air conditioning, onboard restrooms (on 56-passenger coaches), flat-screen TVs with DVD players, WiFi, 110V/USB power outlets, PA systems, luggage bays, and overhead parcel racks. Additional amenities like Bluetooth audio, HDMI inputs, and custom branding are available on select vehicles. Please note that not all amenities are available on every bus model—be sure to specify your requirements when booking.

Yes, we offer fully customizable itineraries including one-way transfers, round-trip service, and multi-day packages with multiple stops. You set the schedule and destinations—we provide the vehicle and driver for as long as you need.

Yes, we provide long-distance charter bus rentals from Madison to any destination in the continental U.S., including Chicago, Minneapolis, Milwaukee, Green Bay, the Wisconsin Dells, and more. No matter where you need to go, we’ll get you there comfortably and affordably.

If your trip requires an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel must have available parking for the bus and should be booked in advance.

We provide airport transportation to and from Dane County Regional Airport (MSN) as well as nearby airports in Milwaukee (MKE), Chicago O’Hare (ORD), and Chicago Midway (MDW).

We provide transportation to all major stadiums in Madison, including Camp Randall Stadium, Kohl Center, and Breese Stevens Field.

We serve all concert venues in Madison, including The Sylvee, Orpheum Theater, Majestic Theatre, High Noon Saloon, and Breese Stevens Field.

We provide wedding shuttle services to venues such as The Edgewater, Monona Terrace, Overture Center, Olbrich Gardens, and more.

We serve all nearby cities including Middleton, Sun Prairie, Fitchburg, Verona, Waunakee, and more.

We provide transportation to events like Taste of Madison, Freakfest, Brat Fest, and the Dane County Farmers’ Market.

We provide transportation to the Monona Terrace Community and Convention Center and Alliant Energy Center.