Charter Bus Prices in Madison
Let Madison Coach Bus Service be your go-to provider for bus rentals in Madison and across Wisconsin! We have a huge fleet of vehicles available across the state—from 18-, 20-, and 25-passenger minibuses to 56-passenger charter buses—so you’ll always get exactly the right vehicle at the right price. Whether you’re heading to a Badgers game at Camp Randall Stadium, organizing a wedding at the Monona Terrace, or planning a corporate event downtown, we make it easy to book reliable group transportation backed by friendly customer support and years of industry experience. Call our team anytime at 608-514-9340 to get an instant quote in under 30 seconds!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Madison?
Charter bus rental prices in Madison typically range from $120–$275 per hour, $1,400–$3,500 per day, and $4.00–$8.00 per mile depending on the size of the vehicle (minibus vs. full-size coach), trip duration, mileage, and time of year. You will need to call us with your exact trip details to get an accurate quote, as final pricing depends on factors like vehicle type, passenger count, itinerary, and availability. Additional expenses such as tolls, parking fees, and lodging for driver(s) on multi-day trips are not included in the base rate. Larger vehicles with more amenities will cost more than smaller minibuses, but you’ll always get a modern, well-equipped bus at a fair price when you book with Madison Coach Bus Service.
What Factors Influence Charter Bus Pricing in Madison?
Several key factors determine the total cost of your charter bus rental in Madison:
- Vehicle Type ∓ Size: Full-size 56-passenger charter buses cost more than smaller 18-, 20-, or 25-passenger minibuses.
- Trip Duration: Rentals are billed hourly, daily, or by mileage depending on the length of your trip.
- Mileage: Longer trips with more miles traveled will increase the total price.
- Time of Year: Peak season rates apply during busy months when demand is highest.
- Itinerary Details: Multi-day trips, out-of-town destinations, and complex itineraries may require additional planning and affect pricing.
- Additional Expenses: Tolls, parking fees, and hotel accommodations for drivers are not included in the base rate.
The best way to determine your exact cost is to contact our reservations team with your full itinerary. Once we know your headcount, pickup location, destination, and travel dates, we’ll provide an instant quote with no hidden fees.
Sample Trip Pricing Examples
To give you a better idea of what to expect, here are several real-world examples of recent charter bus rentals in and around Madison, complete with sample pricing and trip details. These examples cover a range of common scenarios—including local shuttles, airport transfers, out-of-town excursions, and multi-day events—so you can see how different variables impact the final cost. Remember, these are just estimates; your actual price may vary based on current rates and availability. For the most accurate quote, call our team anytime at 608-514-9340 with your specific trip information.
Example #1
A tech company hosted a two-day seminar at the Overture Center and needed continuous shuttle service between several downtown hotels and the venue. They booked a 25-passenger minibus for 8 hours each day. Total cost: $2,800 ($1,400 per day).
Example #2
A UW–Madison club sports team arranged transportation to a weekend tournament in Chicago. They required a 56-passenger charter bus with room for equipment. The trip spanned three days with an overnight stay. Total cost: $5,200 ($1,733 per day).
Example #3
A couple held their wedding at a countryside venue outside Verona, WI, and provided guests with a shuttle from downtown Madison hotels. They rented a 20-passenger minibus for a 6-hour block. Total cost: $1,800.
Example #4
An elementary school organized a field trip to the Milwaukee Public Museum and Discovery World. They booked a 56-passenger charter bus for the full-day excursion. Total cost: $2,100.
Example #5
A corporate group required transportation to the airport for an early morning flight. They used an 18-passenger minibus for a one-way transfer. Total cost: $600.
Example #6
An industry association hosted a four-day conference at the Monona Terrace and contracted multiple minibuses for hotel shuttles and off-site dinners. Package rates were negotiated based on the extended duration and number of vehicles. Average daily cost per minibus: $1,200.
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