Charter Bus Rentals Madison, Wisconsin

You can expect the cost of renting a charter bus in Madison to be between $197–$519 per hour or $1,600–$3,800 per day. Smaller minibuses (18–25 passengers) typically run $197–$399 per hour, while full-size 56-passenger coaches average $285–$519 per hour. Multi-day and long-distance trips are billed by the day. Call our team anytime at 608-514-9340 for current pricing and availability!

A typical Madison charter bus quote will include either an hourly, daily, or multi-day rate depending on the length of your trip, plus any additional fees for mileage, tolls, parking, or special requests. Here are several real-world examples of recent quotes we’ve provided to help you understand what to expect:

Example #1: A corporate client needed a 56-passenger charter bus to shuttle employees from downtown Madison to a two-day conference at the Monona Terrace. The total cost came to $4,200, including two days of service and mileage. They added a 15% gratuity for the driver.

Example #2: A local high school booked a 25-passenger minibus for a single-day field trip to the Wisconsin State Capitol and UW-Madison campus. Their final price was $1,850, with no additional fees since all stops were within city limits. The school district budgeted extra funds for driver gratuity.

Example #3: A wedding party reserved a 20-passenger minibus for guest transportation between hotels on the west side and a venue near Lake Mendota. The six-hour rental cost $2,100, billed at an hourly rate. Additional charges included a $150 parking fee at the venue.

Example #4: A youth sports team arranged a weekend trip to Milwaukee using a 56-passenger coach bus. Their package rate was $3,600 for two days, covering both legs of the journey and overnight expenses. The team manager collected contributions from families to cover the balance.

These examples show how prices vary based on vehicle size, trip duration, and destination. When you request a quote, we’ll break down all costs upfront so you can budget accordingly. Larger vehicles and longer trips will increase the total cost, but splitting expenses among passengers often makes charter bus rental the most affordable option for group travel.

Several factors influence charter bus rental pricing in Madison, including trip duration, distance traveled, number of passengers, type of vehicle selected, and time of year. Local events such as University of Wisconsin football games, Brat Fest, and major conventions can also impact availability and rates. Additional charges may apply for tolls, parking, and driver accommodations on overnight trips.

Yes, we provide ADA-accessible and wheelchair-friendly shuttle buses upon request. Please let us know your accessibility needs when booking, and we’ll ensure you receive a vehicle equipped with lifts, securement areas, and other necessary features. We are committed to providing inclusive transportation for all passengers.

Madison Coach Bus Service provides charter bus and minibus rentals for school field trips, university transportation, corporate events, employee shuttles, wedding parties, sports teams, fan groups, church outings, airport transfers, and special events. We serve local destinations like UW-Madison, Epic Systems, state government offices, and regional airports, as well as out-of-town trips to Milwaukee, Chicago, and Minneapolis.

We offer minibuses seating 18, 20, or 25 passengers and full-size charter buses with up to 56 seats. Available models include Ford E450/E550, Grech EG40/G32, Freightliner M2, Temsa TS30/TS35, and Van Hool CX45. All vehicles feature forward-facing seats, aisle lighting, and optional rear luggage storage.

Standard amenities on our shuttle buses include dual-zone air conditioning, reclining cloth or vinyl seats, flat-screen video monitors, USB charging ports at each row, Wi-Fi hotspot capability, public address microphone, tinted windows, and overhead parcel racks. Selected vehicles add leatherette upholstery, wood-look flooring, LED accent lighting, and rear audio controls.

You should book your charter bus in Madison at least four to six weeks in advance to secure the best availability and pricing. During peak times—such as Badger football Saturdays, graduation weekends, or major downtown events—buses sell out quickly, so reserving early ensures you get the vehicle you want at a reasonable rate.

Getting a quote is simple! Just call our 24/7 reservation line at 608-514-9340 or fill out the online form on our website. Provide details about your trip—including date, pickup location, destination, number of passengers, and any special requests—and we’ll give you an instant price estimate. Once you receive your quote, you can easily compare options, ask questions, and confirm your reservation with a deposit. Our team is available around the clock to assist with planning, scheduling, and customer support before, during, and after your trip.

Your quote includes the base rental fee for the vehicle and driver, calculated by hour, day, or mileage depending on the trip. Additional expenses such as tolls, driver accommodations (hotel and meals), cleaning fees, and parking passes are not included and will be billed separately. For example, parking passes at Camp Randall Stadium range from $20–$40 per game depending on the lot. You’ll need to arrange and pay for these items directly or reimburse the driver as required. Full terms and conditions are provided with every quote so you know exactly what’s covered.

You can book a bus from Madison Coach Bus Service by calling our reservation office at 608-514-9340 or using the online quote tool on our website. Once you receive a quote, you can confirm your reservation with a deposit and sign the contract electronically. Our agents are available 24/7 to answer questions and help you choose the right vehicle for your trip.

Madison Coach Bus Service provides charter bus service to and from Madison, Wisconsin, including all surrounding suburbs and regional destinations. We handle local trips within Dane County as well as long-distance transportation to Milwaukee, Chicago, Minneapolis, Green Bay, and more. No matter where you need to go, we have the right vehicle for your group.